Email hosting is designed for businesses that cannot or simply do not want to spend their precious time and resources on setting up and managing an internal messaging infrastructure. This is very understandable because the continued maintenance and support can raise costs and also greatly increase the probability of virus infections, hardware and software problems. All of these issues could leave your business without email functionality for hours and possibly days.
There are many benefits to outsourcing your messaging needs to a professional hosting company. This article will go over some of the most significant.
Secure Webmail Access
Email hosting providers generally equip their mail servers with industry standard 128-bit encryption, which is active during the entire webmail session. This essentially means that any data sent to and from the server is encrypted from the moment you sign in, until the moment you sign out. With this proven security protocol, you can ensure that your sensitive messages will not be intercepted or compromised in any way.
Secure IMAP and POP Access
Businesses are increasingly opting for email hosting solutions because they enable secure access to desktop email clients through IMAP or POP. All email traffic is encrypted, including user names and passwords sent from the email client to the mail server for authentication. The best hosting providers support all the popular mail clients such as Microsoft Outlook and Outlook Express, Eudora, Mozilla Thunderbird and Apple Mail. Some even offer support for Linux and BSD clients as well as PDAs and pocket PCs. Whether you prefer to manage your mail on or offline, an email hosting plan can ensure that is done in an efficient and secure manner.
Adequate Storage Space
When signing up a for an email hosting account, you typically get a robust amount of storage for each mailbox created. Some give you MB of storage, others give you GB per mailbox. All tend to provide you with more than enough to efficiently store tens of thousands of messages. A more flexible solution will allow you to easily upgrade as your storage needs increase.
Spam and Virus Filtering
A quality email hosting solution blocks potentially harmful mail before it even enters the network. Anti-virus scanners are usually integrated into the host’s SMTP gateways while spam is dealt with in numerous ways. A company that truly wants to help keep spam out your life will employ filtering methods such as blacklisting, whitelisting and greylisting, and allow you to make configurations that automatically sends it to a quarantine folder instead of your inbox.
Shared Address Book
The Address Book is a very useful feature in many email clients as it provides the user with a convenient way to store contact data for easy retrieval and use. Most email hosts offer both a private and shared address book, along with access to public network directory services. In many cases, the shared address book can be used with any mail client that supports LDAP directory services.
Email is such a prevalent method of communication that it can easily get out of hand over time. If you are no longer able to control your messaging infrastructure from within, it might be time to consider email hosting.