Currently set to No Index

SharePoint’s Affect on Information Management

microsoft-sharepoint

For many years content management systems have faced the challenge of a lack of discipline with regards to users effectively controlling the scope of the effort. It is easy to take advantage of any product immediately released. However, the launch of Microsoft SharePoint may be able to properly scope company initiatives.

Although SharePoint will not solve all of a firm’s problems because it is only a resource, the content management system has enough features that can provide increased business value over the previous method. On the other hand, many established vendors have additional features that Microsoft must compete with.

On that note, is primarily used for file sharing and the distribution of information across many departments. Due to its popularity, the system has grown and become extremely critical for many groups within an organization. In its simplest form, SharePoint is a transparent records management system that archives data from today, last week or a year ago. Many other content management systems offer the same task with plenty of other features.

RELATED:   The Value of Content Management Systems and Site Design

However, where SharePoint shines is that the system is an excellent starting point for any initiative. Although it can be replaced by a more feature rich system, the platform answers the true needs of its users. For instance, there are several advantages to the system including:

  • Records management
  • Process automation
  • Invoice processing

In many organizations records management is a priority. Therefore, Microsoft SharePoint was designed to enhance the existing architecture of any system without the user being aware of the change. Users can create, delete, edit and perform many tasks common to records management.

Also, when developing the system, Microsoft determined that many processes needed to be automated. Therefore, a simple analysis determined that 87 percent of processes can be implemented into SharePoint with minimal effort. The remaining processes only impact a small amount of the work force.

RELATED:   Administrative Mistakes within a Content Management Systems

At any organization, there are thousands of invoices processed every year. Therefore, procurement departments can easily manage all of them within the SharePoint environment. Therefore, the system can managed these documents regardless of size, file type and fax type. As a result, organizations do not need to purchase a separate software license for a program to manage the files and integrate them into SharePoint.

Microsoft SharePoint has been an extremely successful content management system that has been implemented into many major organizations across the globe. Although it may not have many of the other features found in its competitors, the system relies on simplicity for the average user.

How to Find a Successful Name For Your New Blog?
How to Find a Successful Name For Your New Blog?

One of the most important decisions you can make to ensure your blog is among the best is to select a name. While there are more than 500 million blogs available...

How-to Start a Blog – Review of the Best 10 Blogging Platforms
How-to Start a Blog – Review of the Best 10 Blogging Platforms

If you want to start a blog as fast as possible, then you need to consider choosing a blogging platform. Thankfully, there are some excellent free and paid blogging platforms...

How Referral Marketing Can Benefit Web Hosts
How Referral Marketing Can Benefit Web Hosts

Even if the niche of web hosts are fully loaded with a lot of companies they are still one of the easiest to promote because you could write your own...

Broken Links: How to Find, Fix, and Benefit from Broken Links
Broken Links: How to Find, Fix, and Benefit from Broken Links

Links are what holds the web together. Essentially, the web is named as such because of the ability for pages and sites to link to other sources and relevant information....

Brand Value & the Most Powerful Brands (with Infographic)
Brand Value & the Most Powerful Brands (with Infographic)

Brand value – everyone wants it, however, only few are able to achieve it. The subject of “brand value” holds a significant position amongst marketers, executives, and entrepreneurs. Let’s discuss...

Reasons why your business should shift to Cloud hosting
Reasons why your business should shift to Cloud hosting

Cloud hosting has been on the rise since its inception. The improvement to your website performance and business efficiency that comes with Cloud hosting is almost tangible.

Why We Love the IT Support Career?
Why We Love the IT Support Career?

In almost all of my posts I was talking about the stressful side of the IT – the long hours, end user issues, migrations, midnight calls and the like. But...

IT Manager: Ways To Show Your Appreciation To Your Team
IT Manager: Ways To Show Your Appreciation To Your Team

Surely your team struggled hard and made things happen. You cannot say “this is what you get paid for” and just leave – you cannot keep your IT staff that...

Leave a Reply

Your email address will not be published. Required fields are marked *