When to Transition to a Content Management System

cms-transition

Over time, websites can become clogged with old and useless content from a variety of departments, people and organizational divisions. In turn, it becomes impossible to keep track of it all. This is a major issues faced by many companies that have entrusted their website to an outsourced developer of Information Technology Department. Therefore, content management software (CMS) can assist with organization, checks and balance and overall maintenance.

Appearance Differences

When a website is developed in individual pieces by different departments, the result is different appearances in different areas of the site. This can lead to clients and partners questioning the validity of the site. It is critical to always provide a seamless transition between one area of the website and another. This is another clear indication of the need for a CMS.

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Reviewing CMS Options

However, it is not necessary to begin a CMS development project on your own without looking at the various options of CMS software. Most deliver a variety of templates to ensure consistency across the entire site. Also, they allow for the creation of easy forms and methods of managing content and users viewing that content.

Alfresco

One popular CMS is Alfresco which is an enterprise-grade CMS. The software delivers a system for document management, website management, records management, collaboration between users and a standardized content platform to ensure data is presented consistently and accurately. Also, Alfresco is an open-source project similar to WordPress, Joomla and Drupal which provides extensive support through a loyal community following.

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Hidden Costs

However, just because it is open-source does not mean it is free. All open-source CMS’ require the training of staff, learning, buying support and managing correct server configurations. Money will be saved on the software but spent on the training cycle of the program.

Small Business

However, for small businesses that only have one server, the implementation of an open-source CMS is simple. For small businesses, many experts recommend the Joomla CMS because of its low technical requirement and high level of flexibility.

CMS’ have whipped many businesses of all sizes in all industries into shape by allowing for the organization and management of extensive content. Since most major businesses are migrating into some type of content management system, it is critical to know when your website has become too large or disorganized and it is time for a change.

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