Building and maintaining a website is not exactly simple, especially when you’re trying to do it by yourself. Having a team of workers that you can collaborate with on a regular basis is the key to boosting your online business productivity. It is very rare that a successful website is built by a single individual without any help. The most successful websites are assembled by a team of professionals, working in conjunction with each other, each one carrying out a specific role in the operation. The problem is, this cannot be done confidently and securely without the help of an efficient content management system.
Saving Time By Granting Access
Even though you may have a team of writers, designers and programmers working with you full time on the project, uploading all of the content they provide can be a daunting task. In fact, you could spend hours of your own time just trying to incorporate the changes that you’re paying for. Instead of handling the situation manually yourself, why not let the employees upload the content to the site for you. You could easily save several hours a day by letting your employees upload their content personally. This would also give you a chance to work with the new improvements on a faster time scale. By the time you finish uploading all of the content provided, you’ll most likely have wasted half of the day, which could have otherwise been used to explore and organize all of the adjustments your employees could have made for you.
Deploying Your Employees
Once you have a team of reliable workers, you’ll need to know that they have access to certain areas of your site, in order to upload and incorporate their work into the design of your site. However, you do not want your employees to have access to all of the site, as this could present a security risk. Therefore, it is important that each employee be given privileges with which they can execute specific tasks with the permission of administrators only. Using a good CMS will let you setup accounts for each employee and then set permissions for each account. For example, you can make it so your writers can only upload text to your site, or you can make it so the template designer can only add templates. These kind of restrictions will keep your employees from overstepping their boundaries.
Managing Workload With a CMS
Delegating duties to your employees is a very important part of keeping projects moving steadily. When an employee is confused about a certain issue, or the workload is not clearly stated, delays can result from poor communication. Administrators can communicate with their employees through an integrated messaging system. Each account is also given an email address at your domain, therefore each employee can also be contacted by external visitors of your site. This is especially useful for customer support employees. With the right CMS you can manage you entire staff with ease.